Membership Tier Levels

Membership in the CHSCPR shall be open to all healthcare organizations that provide healthcare services in the City of Chicago, and other strategically identified partners, who are committed to ensuring that Chicago’s healthcare system is prepared to respond to and recover from all hazards emergencies and disasters. Membership will include both hospital and non-hospital partners, including, but not limited to emergency medical services (EMS), Long-term Care Facilities (LTCFs), and the Cook County Medical Examiner’s Office (CCME). Membership may be initiated by performing a self-assessment to determine if an organization can meet the following requirements.

CHSCPR membership requirements:

  • An organization that provides, coordinates or advocates on behalf of healthcare service delivery in the City of Chicago
  • Operation under an Incident Command Structure (ICS) during emergencies
  • Facility level emergency preparedness or operations plans are in place
  • A minimum of two points of contact within the membership organization must have basic knowledge of emergency preparedness. (Demonstration of basic knowledge is described within the Tiers below.)
  • Support for participation by organizational leadership
  • Attend and participate in meetings, trainings, and other CHSCPR-sponsored events and activities
  • Share information that is relevant for emergency planning and response planning, i.e. existing capacity and as requested
  • Participate in Hospital Available Beds for Emergencies and Disasters (HAvBED) as required by the State of Illinois for acute care hospitals and known as the Illinois Bypass System
  • Participate in coordination and sharing of resources through the Regional Hospital Coordinating Center (RHCC) or CDPH

There are four tiers of membership within CHSCPR:

Full Member Tier

Description

Full member organizations demonstrate active participation in meetings, drills, and other CHSCPR activities. Full member organization representatives must attend a minimum of one CHSCPR meeting per quarter; actively participate in CHSCPR surveys and data calls; consider committee or workgroup participation; engage in daily (on time) bed reporting as required; and share subject matter experts (SMEs) when available. Examples include acute care and specialty hospitals and the hospital systems to which they belong; local health departments; non-governmental agencies such as American Red Cross, Collaborative Healthcare Urgency Group (CHUG), the Salvation Army; and relevant City of Chicago Public Safety agencies.

Benefits of full membership include, but are not limited to:

  • Access to previously developed products to advance facility-level preparedness
  • Allocation of preparedness equipment and supplies, i.e. PPE, emergency medication cache, etc.
  • Active participation in healthcare system drills and exercises, with formal after action reporting
  • Direct connection to city services in an emergency via CDPH
  • Active communication network with local responders and healthcare system partners
  • Access to information sharing via the Chicago Health Alert Network
  • SOPs for city pre-hospital emergency preparedness and response systems
  • Interoperable communication equipment and connectivity
  • Assistance meeting accreditation requirements
  • Technical assistance for capability development

Responsibilities

  • Participation in data information sharing requests to describe current status during events and planned events and comments for issues and surveys related to preparedness including, but not limited to:
    • Surveys
    • After Action Reports (AARs)
    • Emergency Operations Plans (EOPs)
    • Hazard Vulnerability Analyses (HVAs)
    • WebEOC
    • Patient Tracking System
    • Pediatric Hazard Vulnerability Analysis (PedsHVA)
    • Inventory Management System (IMS)
    • Other electronic communication and systems
  • Utilize the Chicago Health Alert Network (HAN), with the following contact designations:
    • Hospital Emergency Preparedness (EP) Contacts
    • CHSCPR Contacts
    • Hospital Incident Command Structure (HICS) Roles
    • Emergency Department Managers and Directors
    • Receive supplies and equipment including, but not limited to:
    • Tactical communication devices
    • Pharmaceuticals
    • Personal Protective Equipment (PPE)
    • Evacuation Equipment
  • Participate in joint planning with local responders and healthcare partners
  • Provide guidance and assistance to developing members as necessary
Developing Member Tier

Description

Developing members are defined as those healthcare organizations that have not yet achieved the ability or infrastructure to deliver full participation or those that require additional training and expertise development to become full members. Developing members do not include those organizations whose economy of size or scope would not require full membership, i.e. Funeral Director Associations. Examples of developing members include Long-Term Care Facilities, Primary Healthcare Facilities, FQHCs, Mental/Behavioral Health Providers, and Specialty Service Providers such as Dialysis, Pediatrics, Women’s Health, stand-alone Surgery Centers and Urgent Care Centers.

Benefits for developing members include, but are not limited to:

  • Direct access to CHSCPR members and activities
  • Ongoing training, exercising and technical assistance to assist in capability development
  • Improvement of facility-level plans and capacity

Responsibilities

  • Provide CHSCPR with basic contact information to facilitate communications and information sharing during disasters or planned events
  • Engage in capability development activities by seeking guidance and assistance from CHSCPR members
  • Demonstrate continued development of emergency preparedness capabilities
  • Participate in or conduct facility-level hazard/vulnerability assessments (HVAs)
  • Participate in CHSCPR training and exercise activities via observation or direct participation
Supporting Member Tier

Description

Supporting members provide specific goods, services, and subject matter expertise to the CHSCPR. Supporting member participation is defined by the organization’s distinct scope of operations. Examples of supporting members include private sector organizations such as, but not limited to, pharmacies, professional organizations, blood banks, poison control centers, funeral directors associations, and other coalitions or groups.

Responsibilities

  • Participate and interact on an as-needed basis
  • Provide CHSCPR with basic contact information to facilitate communications and information sharing during disasters or planned events
Federal Member Tier

Description

Federal members provide guidance and support to CHSCPR during planning, response and recovery. Federal agencies include but are not limited to:

  • US Department of Health & Human Services (HHS)
    • Office of the Assistant Secretary for Preparedness and Response (ASPR)
    • US Centers for Disease Control and Prevention (CDC)
    • National Disaster Medical System (NDMS)
  • US Department of Homeland Security (DHS)
    • Federal Emergency Management Agency (FEMA)
    • Office of Health Affairs (OHA)
  • Department of Defense (DoD)
  • Veterans Administration (VA)
  • Federal Bureau of Investigation (FBI)

Responsibilities

  • Information sharing
  • Guidance and technical assistance, as appropriate

In the Event of Real Emergency or Disaster Events, Contact CDPH PHEOC.
P: 312-742-7921