The business of the CHSCPR shall be governed by the Executive Committee consisting of nominated and elected chairs from the established committees of the CHSCPR and the Chicago Department of Public Health (CDPH). The CDPH Preparedness Representative Chair will serve as an advisor to the Chicago Department of Public Health Commissioner or his/her designee, in matters related to the preparedness of the healthcare system. The CHSCPR’s functions will be organized through the Illinois Health and Hospital Association (IHA).
The CHSCPR structure consists of an Executive Committee made up of ASPR-required participants, as well as standing committees. The scope of work will be based on an assessment of capabilities, funding requirements and grant deliverables.
The Governance Role of the CHSCPR Executive Committee is described as follows:
- To provide guidance over the development and evolution of the CHSCPR
- Establish a mission and strategic direction
- Determine the CHSCPR’s organizational structure
- Determine the scope of services that the CHSCPR provides
The Executive Committee also oversees the work of the CHSCPR’s working/standing committees and recommends policy that determines the long-term direction of the CHSCPR.
Executive committee members are expected to participate in scheduled meetings and activities and to facilitate/guide the work of the working/standing committees.
The Executive Committee is also responsible for assuring that each of the committees, strike teams and workgroups support development and implementation of local healthcare CHSCPR development, maintenance and sustainment, multiagency coordination, healthcare system exercises and evaluation programs, education and training, NIMS compliance and tracking, information sharing/interoperable communications, HAvBED compliance and preparedness activities that benefit the following:
- Hospitals, including Trauma Centers, Burn Centers, and Long Term Acute Care Hospitals
- At-Risk Individuals
- Mental/behavioral healthcare facilities and providers
- Emergency Medical Services
- Community Health Centers
- Ambulatory Surgical Centers
- Long-Term Care Facilities
- Nursing Facilities
- Skilled Nursing Facilities
- Home Health Agencies
- Federally Qualified Healthcare Centers
- End-Stage Renal Disease Centers
- Intermediate Care-Developmentally Disabled
- Pediatric populations
- Radiologic/Nuclear Preparedness Programs
- Poison Control Centers
Executive Committee Member Responsibilities:
- Attend and actively participate in meetings
- Review materials that are prepared for meetings
- Consider the needs of the entire healthcare community in Committee deliberations
- Obtain input from other CHSCPR members from represented healthcare sector partners on planning and response priorities
- Provide feedback on CHSCPR operations and planning
- Ensure accountability to local and federal government officials and funding agencies via CDPH
The officers of CHSCPR shall be:
- Chicago Department of Public Health [CDPH] Preparedness Representative Chair
- Healthcare Chair
- Healthcare Chair-elect
The Chicago Department of Public Health [CDPH] Deputy Commissioner for Public Health Preparedness and Emergency Response or designated representative with appropriate city governmental decision-making authority will serve as the Chicago Department of Public Health [CDPH] Chair.
The first election after acceptance and approval of the Governance Document will provide a Healthcare Chair and Healthcare Chair-elect nominated by the current Executive Committee to serve a 2-year term beginning with the 2013-2014 grant cycle. The Executive Committee will prepare a slate of candidates from an organization that is a full member in good standing and elect officers for 2-year terms. Subsequent elections will be held every two years and will elect a new Healthcare Chair-elect.
Nominations will be called for Healthcare Chair-elect of the Executive Committee 3 months prior to the start of the upcoming grant year. Elections will be held 2 months later. A call for nominations will also be provided electronically to the CHSCPR Executive Committee.
In partnership with the Chicago Department of Public Health [CDPH] Representative Chair, the elected Healthcare Professionals will serve as the Healthcare Chair and Healthcare Chair-elect of the Executive Committee.
In the absence of the Healthcare Chair, the CDPH Representative Chair will conduct the meeting, and in absence of both, the meeting will be rescheduled.
Executive Committee Chairs shall lead the Committee and have general supervision, direction, and control of the meetings within their authority. In the course of their duties, they shall:
- Conduct and preside at all meetings
- Assist with the creation and distribution the meeting/conference call agenda
- Collaborate with MCHC and Chicago Department of Public Health [CDPH] staff for planning and activities of the meetings
- Represent the CHSCPR in relations with other agencies as needed
The function of standing committees is to conduct planning on behalf of the healthcare system and develop capacity toward reaching CHSCPR’s goals and objectives, as required by ASPR, CDPH or local needs. Standing committees are obligated to provide recommendations to the Executive Committee regarding their particular area of focus.
Standing committees are organized around the ASPR National Healthcare Preparedness Capabilities, but may establish strike teams or sub-planning committees to address specific activities or tasks associated with the larger capability. Not all standing committees are active in every grant year.
CHSCPR standing committees include, but are not limited to:
- Healthcare System Preparedness includes all members of the Executive Committee
- Training & Exercise Committee
- Healthcare System Recovery
- Emergency Operations Coordination
- Fatality Management
- Information Sharing and Interoperability
- Medical Surge
- Pediatrics Planning
- Crisis Standards of Care Planning
- Behavioral Health Planning
- Volunteer Management Planning
- Responder Safety and Health
- Personal Protective Equipment (PPE) & Pharmaceuticals
Executive Committee Meetings
A quorum must be present in order for a meeting to proceed. If there is no quorum present, business may be discussed but no vote may be taken. A quorum for executive committee meetings shall consist of a simple majority of the total number of members, Determination of a quorum on any given issue will include those members participating electronically.
- The Executive Committee will be convened at a minimum of eight (8) times per calendar year
- Any meeting may be called or adjourned for the sake of timely business
All Member Meetings
CHSCPR all-members meetings will be convened at a minimum of once per calendar quarter. There is no limitation on the number of people that a member organization can send to the all members meetings. Remote attendance is available via webinar and conference call.
Order of Business
The general order of business of all meetings of the CHSCPR shall be as follows, however additional items will be added to the agenda as necessary:
- Call to Order
- Approval of Previous Minutes
- Announcements/Future Agenda Items
- Standing Committee Reports
- Old Business
- New Business